Privacy

Data Protection Declaration of Rosenbauer International AG

Introduction

This document informs you about our data protection policy, how we handle your data and how you can influence the collection of data.

The protection of your privacy and your private data is very important to us. We collect, process and use your personal data in accordance with the contents of this data protection declaration and the applicable data protection regulations.

Personal data

Personal data is information about an identified or identifiable natural person. This includes all information about your identity, such as your name, email address and postal address. However, information that cannot be associated with your identity is not considered personal information.

In principle, you may use our website without disclosing your identity and without providing personal data, unless you send an inquiry to us using the contact form provided. In this case, we will use the personal data you transmit exclusively for processing these requests. We will not pass this data on to third parties, either for a fee or free of charge. If necessary to answer your inquiry, we reserve the right to pass on your data to subsidiaries of Rosenbauer International AG for further processing. Your personal data will only be stored for as long as needed to fulfil the purpose for which they were provided and as prescribed by law.

Collection and processing of data

We collect, store and process the information you provide us when filling out forms on our website. We currently use such forms in connection with offers on our website, namely "Newsletter", "Info Service Investor Relations", "Contact Request", and "Product Inquiry". We will store and process the personal data we collect (e.g., name, address, telephone number or email address) to execute your enquiry and, in some cases, for purposes of marketing, market research, after-sales service, sales statistics, and for general networking. By providing this data, you agree to receive product information electronically and to be contacted by telephone for marketing purposes.

We will not collect any further personal information from you, unless you consent to provide it.

Your data will only be transmitted to group companies or third parties if needed to process your inquiry, to fulfil the above-mentioned purposes, or if you have provided the corresponding consented. For product inquiries, your data will be passed on to the responsible sales partner, who will then answer your inquiry. If it is necessary to transfer the data abroad, we will contractually oblige the recipients to maintain the confidentiality of the data and to use it only for the specific purpose.

Automated decision making (Pprofiling) based on your personal data does not take place in connection with the use of our website.

Legal basis of data processing

Insofar as we obtain consent for the processing of your personal data, Art. 6 Para. 1 a) GDPR serves as the legal basis for data processing. Insofar as processing your personal data is needed to fulfil a contract or within the framework of a contract-like relationship with you, Art. 6 Para. 1 b) GDPR serves as the legal basis for data processing. Insofar as we process your personal data to fulfil a legal obligation, Art. 6 Para. 1 c) GDPR serves as the legal basis for data processing.

As the legal basis for data processing, Art. 6 Para. 1 f) GDPR continues to apply if processing your personal data is needed to protect a legitimate interest of our company or a third party and your interests, fundamental rights and freedoms do not require the protection of personal data.

In the context of this data protection declaration, we always refer to the legal basis on which we base the processing of your personal data.

Data deletion and storage duration

We always delete or block your personal data if the purpose of storage ceases to apply. However, we may also store data if is subject to legal requirements, for example, with regard to legal storage and documentation obligations. In such a case we will delete or block your personal data once the corresponding specifications have ended.

You also have the right to ask us to correct or delete data related to you that is incorrect and to object to our continued use of your data.

You may also object at any time to our use of your data for marketing purposes, in particular to the electronic mailing of adverts or calls for marketing purposes. If you wish to exercise these rights, please send an email to: office@rosenbauer.com.

Use of our homepage

Information about your computer

Each time you access our homepage, we collect the following information about your computer: the IP address of your computer, the request from your browser and the time of this request. In addition, the status and the amount of data transferred are recorded within the scope of this request. We also collect product and version information about the browser and operating system of the computer used. We also record the website from which the online offer was accessed. The IP address of your computer is only stored for the time of use of the online offer and is subsequently deleted or anonymised by shortening it. The remaining data is stored for a limited period of time. We use this data for the operation of our homepage, in particular to detect and eliminate errors, to determine the utilization of the web server, and to make adjustments or improvements. Our legitimate interest in data processing is also fulfilled in with these activities in accordance with Art. 6 Para. 1 f) GDPR.

Use of cookies and Google Analytics

For our online offers we use Google Analytics, a web analysis service of Google Inc. (“Google”). Google Analytics uses so-called “cookies,” text files which are stored on your computer and enable an analysis of their use of the website. The information generated by the cookies about your use of this website are usually transferred to a Google server in the USA and stored there. However, if IP anonymisation is activated on this website, Google will shorten your IP address within member states of the European Union or in other countries party to the Agreement on the European Economic Area beforehand.

Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide the website operator with other services relating to website and Internet use. The IP address your browser transmits in the context of Google Analytics is not merged with other Google data.

You may refuse the storage of cookies by selecting the appropriate settings on your browser; however, please note that if you do this you may not be able to use the site. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by downloading and installing the browser plug-in available via the following link: http://tools.google.com/dlpage/gaoptout?hl=en.

Further information can be found at tools.google.com/dlpage/gaoptout or www.google.com/intl/de/analytics/privacyoverview.html (general information on Google Analytics and data protection). We would like to point out that the code "anonymizeIp();" has been added to our online offer Google Analytics to make the IP addresses anonymous, whereby the last octet is deleted.

We are of the opinion that due to the protective measures taken (anonymisation and the possibility of objection), data processing for the purpose of optimising our online offer is to be regarded as a legitimate interest in data processing in accordance with Art 6 Para. 1 f) GDPR.

Applicant portal

We offer you the opportunity to apply directly for a job at Rosenbauer International AG via our website.

Use of your personal data in the case of an application

All personal data from your application and all attachments you provide in your application will only be collected, processed and used by us and our subsidiaries for the purpose of the applicant selection procedure and for internal statistics. Your personal data will be stored and processed in accordance with the applicable data protection regulations. The data is stored on a server of Rosenbauer International AG in Austria.

We may also send your information to a department or branch that is not located in the country where you were initially interested in a position. Only those responsible for human resources and selected managers of Rosenbauer International AG have access to your data. Your information will be handled in the strictest confidence. No personal data will be passed on to third parties outside Rosenbauer International AG.

Storing your application

We will store your personal data in our system to be able to assign possible queries and, if necessary, to approach previous applicants in the event of new vacancies. You have the right to object to the processing of your personal data with future effect and to request an update or correction, blocking or deletion of your personal data. Please inform us at any time by sending an email to jobalarm@rosenbauer.com.

If you have applied for an advertised position, the documents will be automatically deleted six months after completion of the recruitment procedure, provided there are no other legitimate interests to the contrary. Such justified interests in this sense are, for example, duties of proof in a procedure according to the Equal Treatment Act (GLBG §15). In the case of an application without reference to an advertised position (unsolicited application), the application is kept for as long as there is the possibility that the application may be of interest, but for a maximum of 2 years. You have the option of requesting the deletion of your application at any time, even before the intended retention periods have expired .In the event of a successful application, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. In all other cases, the legal basis for storing your applicant data is your consent in accordance with Art. 6 Para. 1 a) GDPR.

We would like to point out that the information you provide is done on a voluntary basis within the scope of your application.

Communication with Rosenbauer

You can contact us in various ways, including through the contact form on our website and through various social media channels. We will also be happy to inform you regularly by email with our newsletter and information service.

Contact form

If you wish to use the contact form on our website, personal data such as name, email address and telephone number will be requested. We collect and use the data transmitted via the contact form exclusively for the purpose of answering your inquiry or request.

The legal basis for processing your data is your consent according to Art. 6 Para. 1 a) GDPR. After we have dealt with the matter, the data will initially be stored in the event of any queries. A deletion of the data can be requested at any time, otherwise, the deletion takes place after complete settlement of the matter; legal storage obligations remain unaffected in each case.

Social media channels

You will find links to social networks on our website. You can recognize the links by the respective provider's logo.

Clicking a link opens the corresponding social media pages, to which this data protection declaration does not apply. Please refer to the data protection declarations of the individual providers for details of the provisions applicable there; you will find these, for example, under:

Facebook: http://www.facebook.com/policy.php
Instagram: https://help.instagram.com/519522125107875?helpref=page_content
YouTube: https://www.google.de/intl/de/policies/privacy/
Twitter: https://twitter.com/privacy?lang=de

Your personal information will not be transmitted to the respective providers before the corresponding links are clicked. Accessing the linked page is also the basis for the respective provider's processing of your data.

Newsletter/info service

When you register for our newsletter/information service, your email address will be used for marketing purposes. If the salutation, first name and surname are also requested, the corresponding data serve as the salutation in the newsletter. This data is not combined with any other data.

Upon subscribing to the newsletter, you will receive regular information on the selected topics and on special occasions by email. The emails may be personalized and individualized based on your information. The revocation of your consent also automatically leads to cancellation of newsletters and/or information services.

Unless you have given us your written consent, we use the so-called double opt-in procedure for registration for our newsletter/information service; in other words, we will only send you a newsletter by email if you have expressly confirmed to us beforehand that we should activate the newsletter service. We will then send you a notification email and ask you to confirm that you would like to receive our newsletter by clicking on a link contained in this email.

The legal basis for processing your data is your consent according to Art. 6 Para. 1 a) GDPR, if you have expressly registered for the newsletter/info service. Within the framework of legal requirements, it may also be possible that you receive our newsletter/information service without express consent because you have ordered goods or services from us, we have received your email address in this regard, and you have not objected to receiving information by email.In this case, our legitimate interest in transmitting direct mail pursuant to Art. 6 Para. 1 f) GDPR is to be regarded as the legal basis.

If you no longer wish to receive newsletters or information services from us, you can object to this at any time without incurring any costs other than the transmission costs according to the basic rates. Simply use the unsubscribe link contained in each newsletter/info service or send a message in text form to us or our data protection officer (e.g., email, fax, letter).

What information do we collect and for what purpose?

Email addresses

If you provide us with your email address, we will communicate with you by email. We will not pass on your email address to third parties outside the Rosenbauer Group. If you no longer wish to receive emails from us, you can inform us at any time. When you send us an email, personal data may be transmitted automatically, depending on the settings of your email program. We will also treat this with confidentiality. To provide the requested services, it may be necessary to transfer your data to third parties (e.g., shipping partners). However, this only takes place with your express consent.

Orders and registration for events

Our online offer contains order and registration forms (e.g., Fanshop) you can fill in to request information, products and services. These forms may also collect financial information such as your bank account or credit card number. We will use financial data transmitted to us in this way exclusively to issue the invoice and process payment for the specific transaction. The legal basis for this is Art. 6 Para. 1 b) GDPR; processing your personal data is necessary to fulfil the contract with you.

We will store the data as long as it is necessary to fulfil the contract. In addition, we will store this data for the fulfilment of post-contractual obligations and on the basis of commercial and tax retention periods for the legally prescribed period. As a rule, this retention period is ten years to the end of the respective calendar year.

Online surveys

Our surveys may ask you for demographic information such as postal code or your industry. If contact information is collected in the survey, we will only use it to send you further information if you have explicitly given us your permission to do so in the context of the survey. Here, too, you have the option of revoking this approval at any time. You can decide for yourself what information you provide us with in the context of the online surveys. The legal basis for processing your data is your consent according to Art. 6 Para. 1 a) GDPR.

Additional information

Data protection throughout the Rosenbauer Group

As a global company we operate a range of websites across the world. Therefore, information you submit through one of our websites in any country may be transmitted electronically to the server of these websites in another country. The Rosenbauer Group protects your data worldwide by subjecting all online services to the standards and internal guidelines described here.

Links to other websites

Our online offers contain links to other providers websites. We have no influence over whether these providers comply with the applicable data protection regulations. We are not responsible for the data protection practices or the content of other websites. We, therefore, recommend that you also inform yourself about the respective data protection declaration on other websites.

Use of contact data

The use of the contact data published within the scope of the imprint obligation by third parties for sending unsolicited advertising and information material is hereby expressly prohibited. We expressly reserve the right to take legal action in the event of unsolicited marketing information being sent, for example, through spam emails.

Your rights

You have extensive rights regarding the processing of your personal data. First of all, you have a comprehensive right to information and can request the correction and/or deletion or blocking of your personal data, if necessary. You may also request a limitation of the processing and have a right of objection. You also have a right to data transferability with regard to the personal data you have provided to us. If you wish to assert any of your rights and/or receive further information about this, please contact us or our data protection coordinator/data protection officer.

Once you have given your consent, it can be freely revoked at any time with effect for the future. The revocation of consent shall not affect the legality of the processing carried out on the basis of the consent until revocation.

If the processing of your personal data is not based on consent, but on another legal basis, you can object to this data processing. Your objection will lead to a review and, if necessary, termination of data processing. You will be informed of the results of the review and - if data processing is nevertheless to be continued - we will provide you with more detailed information as to why data processing is permissible.

If you believe that we are not processing your personal data in accordance with this data protection declaration or the applicable data protection provisions, you may complain to our Data Protection Coordinator/Data Protection Officer. The data protection coordinator/data protection officer will then examine the matter and inform you of the result of the examination. You also have the right of appeal to a supervisory authority.

Upon request, we will inform you whether and which personal data about you we have stored. You have the right to revoke your consent to the storage and use of your personal data at any time with future effect vis-à-vis Rosenbauer International AG by e-mail at dataprivacy@rosenbauer.com. In particular, you can revoke your consent to receive a newsletter/info service at any time.

Changing the data protection declaration

The status of the data protection declaration is indicated by the date indicated (below). We reserve the right to change this data protection declaration at any time with future effect. An up-to-date version can be downloaded directly from our website. Please visit our website regularly and inform yourself about the applicable data protection declaration.

Updated: May 2018